Smart Variable Spotlight [survey-duration:instrument:units]:Do you want to know how much time it took for a user to complete a survey? The [survey-duration:instrument:units] smart variable allows you to see the amount of time that passed between the start of the survey being taken and when it was completed. If so, incrementally export more and more fields to identify the point where it fails. They are special terms that begin with the @ sign that can be placed inside a fields Field Annotation box when adding or editing a field. You can create a descriptive field as a warning, explaining the issue and expectations and use branching logic to show it only when the parameters are true/false. Additional changes are made to the Add / Edit Records, Record Status Dashboard and Record Home pages. If you add a calculated field after collecting the data used in the calculation, you will need to re-save the form containing the calculation. one field: the record_id. This REDCap external module generates a PDF of a survey upon completion and automatically saves it to a file upload field within that subjects record. Surveys can be accessed using a web link and included in email, or a registry web site for data collection. export_data_access_groups. We recommend that the record ID field not be used as an identifier. . You can access this through the survey settings and find Survey-specific email invitation field. Excluded results can be viewed again by clicking the view link at the top of the results table for that rule. You can now use the Auto-complete for Drop-down Fields feature which transforms a drop-down into a combo-box that functions as a normal drop-down list, but has the additional capability of employing a text search on the options in the drop-down. When cleaning data or reimporting it into REDcap, it must be in the form of raw data. Best Practice: Make sure to specify your projects type under Project Settings on the Project Setup page. 3. The module is designed to migrate any or every data field in the source project that matches a data field in the destination project by both name and type. Each action tag has a corresponding action that is performed for the field when displayed on data entry forms and survey pages. @HIDDEN -- Hides the question/field on the survey page, the data entry form, and in the REDCap mobile app. In the log, filter by record, user, and event type. This REDCap external module forces a linear data entry workflow across REDCap forms and events by removing access to any form which does not immediately follow the last completed form. You can use rule H to check your project, and it will let you know if there are any discrepancies. Want research participants to complete surveys in different order, or even skip entire sections? The reviewer hasthe ability to mergerecords created by both data entry users, after viewing differences and adjudicating those differences using the Data Comparison Tool. Users can rename the Record ID field, so some users call it a Study ID or something else. Incomplete Denotes that data entry for the form is not finished. Using Send-It, you can upload and send files, including existing project documents, that are too large for email attachments or that contain sensitive data to multiple recipients. Each form has a Delete Data for THIS FORM only button, which does just that. Record ID Again, REDCap automatically assigns the unique identifier to the form. Using this Action Tag will not only restrict the character limit to your desired amount but it will also display the number of characters remaining to the user as well. But if any other instrument were moved to the first position, the Record ID Field would move to that instrument instead automatically. You can use the same approach in longitudinal projects with defined events, where the syntax is [previous-event-name][x] and [event-name][x].NOTE: when piping, event names always go before the variable name. 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A boolean that specifies whether to export the survey identifier field (e.g., 'redcap_survey_identifier') or survey timestamp fields (e.g., instrument+'_timestamp'). If the project is using DAGs (Data Entry Groups), having auto-numbering enabled will automatically have its record name prepended with the Group ID (DAG ID) number and a dash/hyphen. From guidance on how to register for a REDCap account to more comprehensive guides on how to navigate the platform to meet your research needs, this page contains information for all stages of the REDCap project management process. 1. This option will allow users to add protection to their public survey using Googles CAPTCHA functionality, which can prevent bots from entering trash data into a public survey. Using the DAG Switcher, users assigned to Data Access Groups (DAGs) can optionally be assigned to multiple DAGs, in which they may be given the privilege of switching in and out of specifically assigned DAGs on their own. (A link to that page is on the Project Setup tab, in a lower step on the page.) You can use piping to allow subject-specific options in a multiple choice or dropdown field. Want a question to only appear the first time someone takes a repeating survey? Create a new report having only a subset of the data you want. It is also possible that the variable names themselves are incompatible with your statistical package. Diabetes Management Survey, expanded. This guide describes REDCaps Project Setup page, which contains the checklist of items to be completed before moving the project into Production (going live). Are all of your calculations up to date on your long-term project? Unverified Denotes that data has been entered, but not validated, verified, or checked. All later instruments are considered a continuation of the earlier one(s). Our sample registry is a recruitment registry, used for identifying and contacting potential participants for active studies in our department. REDCap has the capability to send SMS text messages to survey respondents by using a third-party web service named Twilio. The consent form will then be archived with the participants information, version number, date, and IP address. The first field in REDCap is called record_id, you could only rename this field and use it as your unique number. REDCap provides: An easy-to-use data entry system, with data validation The ability to import data from external sources Automated exports to the most common statistical packages (SPSS, SAS, R, and Stata) For example, we can quickly plot out all Blood Glucose levels for all participants. Run all these rules before exporting data. Did you know you can use the action tags @HIDDEN-FORM, @HIDDEN-SURVEY, @READONLY-FORM, and @READONLY-SURVEY to present users with additional fields when viewed as a form as opposed to a survey? In development mode, the Other Functionality tab has a button to erase all data. REDCap (Research Electronic Data Capture) is a secure, HIPAA-compliant web-based application designed for data collection for research studies. Users can disable or enable the system automatically generating Record IDs in the Project Setup screen under 'Enable optional modules and customizations'. Please sign up for the drop-in session [link] to get this or other external modules activated. Action Tag Spotlight @CHARLIMIT: If you need to restrict the number of character a user can enter into a Text Box or Notes Field the @CHARLIMIT Action Tag can help accomplish this task. In the event of save errors, the PDF is sent to a backup email address. When you create a new project, the record_id is the first field in the default Form 1 that comes with every new project. The calculated field can be made to equal the value of the question seen by the user with an if statement, which uses the syntax if([variant_a_shown], [variant_a], [variant_b]). In the field box you will see an optional field that allows you to embed a YouTube video within the survey. This guide describes how to enter data into a project that is collecting data longitudinally. You can find more information about creating and editing fields in the section of this guide 'Online Designer: Instruments and Fields'. The Alerts and Notifications feature allows you to construct alerts and send customized email notifications. Specific applications include a body map (the over 70 body regions), a smile scale from 1-7 with facial expressions, and 3 representations of teeth and teeth surfaces. REDCap User Completing the form: We will pull this with the smart variable [user-name] and the default action tag. In this example, we add a field note if the desired unit mg/dL to the Blood Glucose field and the % unit to the Hemoglobin A1C field. Specific applications include a body map (the over 70 body regions), a smile scale from 1-7 with facial expressions, and 3 representations of teeth and teeth surfaces. What question types are available in REDCap? DAGs can be created at any time, but it is best to do it before data collection begins. Instead, we recommend using a survey access code, which gives a simplified URL and an access code that the participant can use to access the survey. Forms Managing Records Functions That development team considers the input of ~538,000 users across all ~2,400 consortium partner sites worldwide. In the User Rights tabyou can create roles with custom permissions, including permissions that are form-specific. Looking to track changes in your REDCap data and investigate potential data issues? This is a great way to avoid having to make repetitive variables on your survey (e.g. Customize Unique Participant Identifier The custom dashboard allows you to choose header orientation, column grouping, instrument and event selection, and sort records based on values. Only that survey can have a public link. For example, the first three records IDs created for DAG ID 98 will get automatically named 98 . Set up branching logic to only show one of the fields at a time. Read the guide nedCAPTCHA Please remember to check out the, Normally, when you request a REDCap account,the. Remember REDCap automatically assigns a unique record identifier when you create a new record. 7) Sending Data (otherwise known as Uploading or Syncing Data) You can schedule to send your online survey on a specific date or based on certain conditions being met. These notifications may be sent to one or more recipients and can be triggered or scheduled when a form/survey is saved and/or based on conditional logic whenever data is saved or imported. This guide describes how to create and distribute a single survey, methods for collecting anonymous and non-anonymous survey data, how to set up longitudinal survey collection and how to get notified when a participant submits a survey. Making changes to a project in production, Your first instrument and the record_id field, Using the online designer vs the data dictionary, Understanding how REDCap labels and codes your data. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Because of this limitation, you may want to consider copying your project and using the copied version instead. Create a new Text Box field or Notes Box field and in the Action Tag field insert the Action Tag as. 4. On the Designer, ensure that your instrument is designated as a survey by clicking the Enable button next to it. The Action Tag @MAXCHECKED gives you the flexibility of setting a hard limit on the number of answers someone can check off for this question. The value for Other may now appear in the middle of your answer choice list, but its better than losing all your Other data! The IRB has approved REDCap as a platform to perform informed consents remotely and electronically using REDCaps survey features. Both can be set up to capture both time and date. For instructions, please refer to Automated Invitations in the Online Designer. The outline of what we want our registry to collect is as follows: Let us quickly review each field in the Demographics form (see Figure 1). It comes with preprogrammed different rules that you can use to check your data. To ensure data and information security, set up a Data Access Group (DAG). This feature must be enabled in order to use surveys. Then download that smaller chunk and see if the data opens in the package. If you need to use checkboxes for lists larger than 10 options, you can use the Two-column Checks external module to show, Have you ever wished that you could customize REDCap to send, Have you ever wanted to customize where the. Please keep in mind: Wondering how to split up your project into instruments (i.e., forms or surveys)? If you need to redirect your participants to submit their survey responses to different DAGs, use the Public Survey Dag URLs External module. Click the button next to 'Auto-numbering for records' to enable or disable the feature. REDCap allows some customization of form appearance using HTML code. External Module Spotlight Event Navigation Tweaks: This external module provides additional features that enhance the flow of navigating through events and arms on data entry forms. If you need further assistance, ask a colleague who is familiar with the stats . Typically, researchers divide forms by some domain, such as Demographics and Labs, or by work tasks like Clinic Intake and Contact Follow-Up. Tooltips appear as small, circular i symbols in Data Entry Forms and Surveys that when clicked, reveal additional information to the user. If more than one choice needs to be hidden, then provide all the coded values separated by commas. This helps supports consistent data entry. @NOW captures the current time while @TODAY captures the current date. And some applications drain your computer's memory, bogging down the processing needed to open the file. This can be used to collect information on a periodic basis for example, you can send out an Alert to participants on a daily basis that includes the [survey-queue-url] smart variable, which will take them to the survey queue to fill it out. To provide the best experiences, we use technologies like cookies to store and/or access device information. They can even be printed out and abstracted into REDCap later. It displays a special It acts as a status indicator for the form and has the following three options: Note: Form Status Complete? So close everything that you don't need, and then follow the REDCap export page's instructions to open the file(s). The post-production change control process provides an additional check to ensure that data that was alreadycollected is not deleted, re-coded or overwritten unintentionally. When building forms where you are using the same set of choices for different multiple choice fields, click on the copy existing choices link (above the Choice dialogue box in the Add New Field pop-up). @HIDDEN annotation, when added to the field annotation table, hides the field to survey participants, but can be seen on the data export. Do you need participants to have the option to submit the same type of information multiple times as different instances under the same record (e.g. REDCap can create this Record ID for you or you can create it manually. when utilizing DAGs in a project. The instance of a repeating instrument always comes after the variable name. No, it is not possible to create an anonymous survey while still gathering information for incentives (such as collecting email addressing for a prize lottery). If you are the project owner, you can lock records of your data so no one else can edit them. Figure 5 shows we have seven instances of Labs for the Record. Surveys can be enabled at any time in development mode. Remember that public surveys can be accessed by anyone who has the link, and cannot be restricted by IP/location. REDCap makes reporting and analyzing records easy with built in tools. We recommend that you use PCOM colors for your HTML coding. This will always be at the top of the first instrument. ID of 2, the third record created have a record ID of 3, and so on. Use piping, a feature that allows you to add previously collected data into text on a survey. Use conditional logic in your database by using an if/then statement in calculated fields. Otherwise, it is best to use Repeating Forms. To export your data dictionary to a PDF file, follow these steps: Project Home; Codebook; Print Page; Change; Save as PDF. The Data Quality tool is a great way to help ensure the integrity of your data. The format for using this Action Tag is as follows: This action tag can be utilized with a Text Box field or a Notes Box Field. Piping allows you to use the value of any form in that record in a field or value of another form. In the Main Project Settings step at the top, find the button to enable surveys in the project. The Library has no access to or familiaritywith any statistical packages. Action Tag Spotlight @FIELD-NOTES-DISPLAY: This action tag allows for additional customization of the Field Note box within the field editor of a REDCap project. There are two ways of adding custom numbering to your REDCap surveys: via the online designer or the data dictionary. You can present participants with different pages based on their responses, or set up a Front Page survey that redirects to different instruments based on the responses. The "Label" is the text of the answer choice your participant sees displayed on the survey page (or that data entry persons see on the data entry page of a database). Make a back-up before you start -- download a copy of the current Data Dictionary and a copy of your current data, just in case anything goes wrong. Participant ID) because it will be used by REDCap as a key variable linking forms for a particular record. All integration should be completed in collaboration with the REDCap team. Log into REDCap 2. The NC TraCS Institute is the integrated hub of the NIH Clinical and Translational Science Awards (CTSA) Program at the University of North Carolina at Chapel Hill. You can also add custom rules in the module to track data population for specific fields. The first survey should route straight to the second survey. Create a copy of your project, adding TEST to the name, and try new features on the TEST version before repeating it in the real project. Are you running a collaborative project? You can save a snapshot of your current data dictionary by simply clicking the. 2019-2023. The mobile app securely stores the information on the mobile device; once internet service is available, the information can be uploaded to the research project. Once you begin data collection, moving your project to Productionensures youre maintaining data accuracy and integrity. The first survey can be done anonymously while the second survey collects information. To remove the exclusion status, click the remove exclusion link in the results table. So click that Enable button. The record ID and the REDCap User fields do not need to be created. Repeating fields work best if you know exactly how many iterations of a field you will have and that it will not change. Many customizations can be configured on a per-project or per-survey level for maximum flexibility. The Data Comparison Tool under the Applications menu will allow you to see the similarities and differences between two records with the differences being notably highlighted! [aggregate-max: fields: parameters]: The maximum value of a field across all records in a project. More than 100 diverse faculty members from 17 partner institutions offer a wealth of knowledge and experience. Concerned about bots filling out your public surveys? Note: Events and repeating instruments are NOT currently supported. Labels give the full question such as "What is your program?" It's fairly common for the researcher to decide partway through the project that the two answer choices are not sufficient. Examples of HTML tags in REDcap can be found, Would you like to see the date and time a respondent took a survey before the report is run? After enabling surveys, go to the Online Designer. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH. Users are allowed to edit the Record ID field to a limited extent, unlike other fields which are more customizable. Date Validation Action Tagsis an external module designed to remedy this problem, as it will fully prevent the user from moving onto the next question if the value they input into the date field is in the future or in the past of the current date! Later surveys capture different data, but are completed by the same people. 2. To have a variable appear as its previous value automatically, you can set the Field Annotation to @DEFAULT=[x][previous-instance] for the variable x. Record Labelling To turn off auto increment you need to click Disable in the Enable optional modules and customisations on the Project Setup page. Using this feature you can supplement your survey with video to enhance the experience for your participants. Close all open files and applications. After a data export, the resulting data and syntax files are stored here also. For example: If you want to find out how many downloads the Descriptive Field with the variable name pdf_download has had, you would write the following: To create a standalone QR Code link, create a new field with the, Alternatively, you can copy the HTML template code below, paste it into your project and then modify the link: